If you are running a copy shop, one of your most important tasks will be to produce accurate copies for all your clients. But unfortunately there is a big catch. Often times the copy shop staff simply does not know how to handle the file correctly, and they often end up fiddling the patterns so that they fit the page too tightly, dramatically distorting the shape and so the fit of the design. Checkout Copy Shop.
However, if you buy your file correctly printed (make sure you check the dimensions of your test piece before purchasing your file!) your customers will thank you for it!
The first step is to measure your documents properly. Use your trusty calipers or tape measure to ensure that the file is exactly right. When you have measured, make sure you keep all the measurements in a file, such as a spreadsheet or a notebook. You’ll then be able to quickly compare the data. Don’t forget to take into account any other relevant information too. It may be necessary to make corrections to any errors in order to produce a good enough copy.
Once you have the measurement in hand, you’ll need to convert the measurement from inches to millimeters and vice versa. This will need to be done as a multiple of both the document size (inches) and your file size (millimeters). This should be done using a spreadsheet program or other software tool.
Next, you need to generate your copy. There are many ways to do this. Some are easier than others. Most commonly, we tend to use Microsoft Office Word or Publisher, which allows us to edit the document directly in-file.
Once you have the new copy ready, it is time to format the page. To do this, simply click on “format” at the top right-hand corner of the page and choose the desired format.
Next, you need to convert the file back to its original format. Simply click on “convert” at the bottom of the page, choose the desired format and click “OK”. The page will return to its original state. If, however, the page is formatted incorrectly (it has too much blank space or a header with only text), you can edit this at the bottom of the page in Microsoft Word and choose “view” at the upper right-hand corner to restore the original file.
The next important thing to do is to scan the document to determine the problem and fix it. This can be done by clicking on “scan” and choosing the option available.
In the “scan” dialog box, you can choose “save as type” or you can also use another method of saving the original file. You’ll want to do this only if you want the file saved as a PDF file, otherwise you may delete or reformat it.
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